Job Summary:
As a Sales Administrative Operations Coordinator, you will be responsible for performing a wide range of administrative tasks to support the efficient functioning of our sales department. Your primary duties will include document collation, data entry, and ensuring the use of Google Workspace or Microsoft Office to facilitate streamlined operations.
Key Responsibilities:
- Collaborate with the sales team to compile, organize, and maintain sales documents, contracts, and reports.
- Perform data entry and management tasks to update customer and sales records in our CRM system.
- Create and format presentations, reports, and other documents using Google Workspace or Microsoft Office.
- Maintain organized digital and physical filing systems for sales-related documents.
- Assist in coordinating sales meetings, including scheduling, agenda preparation, and follow-up tasks.
- Assist with the preparation of sales proposals, quotes, and presentations as needed.
- Support the sales team with administrative tasks, including email correspondence, call scheduling, and travel arrangements.
- Monitor and maintain inventory of sales collateral and promotional materials.
- Collaborate with other departments, such as marketing and finance, to ensure seamless communication and support for sales operations.
Qualifications:
- Bachelor's degree preferred.
- Proven experience in an administrative role, preferably in a sales or business environment.
- Proficiency in using Google Workspace (Gmail, Google Docs, Google Sheets, Google Slides) or Microsoft Office (Word, Excel, PowerPoint) is required.
- Strong attention to detail and organizational skills.
- Excellent verbal and written communication skills.
- Ability to multitask and manage time effectively in a fast-paced environment.
- Familiarity with CRM systems is a plus.
- A proactive and solution-oriented approach to problem-solving.
- Ability to work independently and as part of a team.